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PRIVACY POLICY STATEMENT

 
        1. GENERAL
This Privacy Policy applies to your use of any of our services, including when you request information from us or engage our legal and other services, or as a result of your relationship with one or more of our clients, or to any information collected from third parties. This Privacy Policy also applies to all our websites and online services. We may need to collect certain details from you through our online services if, for example, you want to subscribe to our publications, apply for a job or join our alumni programme. In addition, our online services make use of cookies and similar technologies. Our client confidentiality obligations are not addressed by this Privacy Policy but are instead described in our terms of engagement. Our "website" includes this website and our associated sites such as our careers sites and our alumni site.

        1. INFORMATION COLLECTION
On various occasions, including through forms on our website, we invite or request you to submit your contact details and other information about yourself or your organisation, or to send us emails which will, of course, also identify you. We will collect personal information directly from you, from clients or from authorised representatives.  We may also collect personal information from third parties such as regulatory authorities, your employer, other organisations with whom you have dealings, government agencies, credit reporting agencies, recruitment agencies, information or service providers, publicly available records and the third parties described in the ‘Disclosure of your information’ section below.  We will handle any unsolicited information in accordance with law, including destroying or de-identifying such information where we are required to do so by a relevant law. We may collect current and historical personal information including your name, contact details, identification, organisation, employment, positions held and enquiry/complaint details. We may also collect personal information about your other dealings with us and our clients, including any contact we have with you by telephone, email or online.

Online Services When you use our online services, we may collect the following: Information you provide by completing forms (this includes information you give us when registering for any of our online services, subscribing to our services, submitting material or requesting further services); Information you provide to us if you contact us, for example to report a problem with our online services or raise a query or comment; and Details of visits made to our online services including, but not limited to, the volume of traffic received, logs (including, where available, the IP address and location of the device connecting to the online services and other technical information and identifiers about the device and the nature of the visit) and the resources accessed.  Careers and Recruitment If you apply for a job or work placement you may need to provide information about your education, employment,  and other relevant information relating to employment and academic qualifications.  Your application will constitute your express consent to our use of this information to assess your application and to allow us to carry out any monitoring activities which may be required of us under applicable law as an employer. We may also carry out screening checks (including reference, background, directorship, financial probity, and identity, eligibility to work, vocational suitability and criminal record checks) and consider you for other positions. We may exchange your personal information with academic institutions, recruiters, screening check providers, health service providers, professional and trade associations, law enforcement agencies, referees and your current and previous employers. Without your personal information we may not be able to progress considering you for positions with us. Alumni If you are a former employee and wish to join our alumni programme we will collect personal information such as your contact details (including addresses and phone numbers), information about your current employment and professional qualifications, basic details of your time with us and information about your preferences and engagement with the programme.

        1. HOW WE USE THIS INFORMATION
In each case, the purpose for which you are invited to give us information is clear.  We will not use your information for purposes that are not clear when you provide your details, and will not disclose it outside FIN & LAW, except to service providers acting on our behalf or in other very limited circumstances, for example, law enforcement agencies where we are legally obliged to do so.

        1. DISCLOSURE OF YOUR INFORMATION
We own the database rights in the information collected via our online services. We do not trade in or rent out this information. We may in providing our services and operating our business, allow our offices, branches, subsidiaries and associated firms and our service providers to access your information. In addition, we may exchange your personal information with third parties where: You have consented to us sharing your personal information in this way; We are under a legal, regulatory or professional obligation to do so (for example, in order to comply with anti-money laundering requirements) or in order to enforce or apply our Terms of Business (or other client terms) or to protect the rights and interests, property, or safety of FIN & LAW, our clients or others; All, or substantially all the assets of an entity within FIN & LAW are merged with or acquired by a third party, or we expand or re-organise our business, in which case your personal information may form part of the transferred or merged assets or we may need to transfer your information to new entities or third parties through which our business will be carried out; It is relevant in the circumstances to disclose the information to our clients, your employer or place of business, your professional advisers and parties with whom we have co-promotional arrangements (such as jointly sponsored events); We provide anonymous statistical information about users of our websites and related usage information to reputable third parties, including analytics and search engine providers; or We use a third party service provider to provide services that involve data processing, for example archival, auditing, reference checking, professional advisory (including legal, accounting, financial and business consulting), mailing house, delivery, technology, website, research, banking, payment, client contact, data processing, insurance, forensic, litigation support, marketing and security services.

        1. TRANSFER OF INFORMATION ABROAD
FIN & LAW operates through various local legal entities which we add to or reorganise from time to time. When you provide information to any part of FIN & LAW you will in most cases be providing it to FIN & LAW as a whole, and should be aware that it may be accessed from countries whose laws provide various levels of protection for personal data, not always equivalent to the level of protection that may be provided in your own country. Some of the third parties with whom we share personal information may be located outside your country or the country from which the data were provided (collectively the "jurisdiction of origin"), or the countries where a firm that we have an association or alliance with has an office. While such third parties will often be subject to privacy and confidentiality obligations, you accept that where lawful such obligations may differ from and be less stringent than the requirements of the privacy laws of the jurisdiction of origin. In those cases we are not responsible for imposing the laws of the jurisdiction of origin, and you may not be able to seek redress under those laws.

        1. SECURITY
The transmission of information via the internet is not completely secure. We cannot guarantee the security of your data transmitted to our online services; any transmission is at your own risk. Once we have received your information, we will take reasonable steps to use procedures and security features to try to prevent unauthorised access, modification or disclosure. If you communicate with us using a non-secure web platforms, you assume the risks that such communications between us are intercepted, not received, delayed, corrupted or are received by persons other than the intended recipient. We take reasonable steps to hold information securely in electronic or physical form. All partners and staff and third party providers with access to confidential information are subject to confidentiality obligations.

        1. COOKIES
Cookies are small text files that are placed on your computer by websites you visit. Cookies help make this website work and provide information to us about how users interact with our site. We use this information to improve our website. The cookies we use help to provide us with anonymised, aggregated technical information.  This is principally so that we can make sure that the website is easy to navigate, identify the areas that are of particular interest to visitors and generally improve the site and our services. The information that we collect in this process will not identify you as an individual.  We do not seek to identify individual visitors unless they volunteer their contact details through one of the forms on the site. In some circumstances our records will identify organisations visiting our site and we may use that information in managing our relationship with those organisations, for example, in considering how to develop the services that we offer them. By using our website you agree that we can place these types of cookies on your device. When you accessed this website our cookies were sent to your web browser and stored on your computer.  If you wish to remove them, you can manage this via the settings on your browser, but note that this may impact your ability to utilise this and other web sites.  The way to clear cookies varies from one browser to another.  You should look in the "help" menu of your web browser for full instructions.

        1. STATUS OF THIS POLICY
Your use of our online services or your provision of personal information to us constitutes your acceptance of the terms of this Privacy Policy. Technologies and information governance practices are constantly developing.  We may therefore need to revise this Privacy Policy in future.  You should therefore review this page regularly to ensure that you are aware of any changes to its terms.

Last updated: June 2017